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Project control software simplifies scheduling assignments, assigning tasks, and organizing groups so that deadlines and goals are met. However, with so many allocation control systems on the market today, opting for the right option for your desires can be challenging. For you, Forbes Advisor has analyzed dozens of leading vendors and settled on the most productive task tracking software in 2023, based on pricing, features, visitor assistance, and more.
The Forbes Advisor Small Business team is committed to providing you with unbiased ratings and data with editorial independence. We use product data, strategic methodologies, and expertise to tell all of our content and advise you on career decision-making.
To compile this list of the 10 most sensible task control software options, we analyzed 16 vendors and evaluated them based on points such as price transparency, available dashboard types, integration compatibility, access to visitor support, and visitor ratings. All ratings are decided only through our editorial team.
ClickUp is ideal for groups that rely on Scrum for product progression. While it includes all the features you’d expect from a wonderful task tracking app, it goes a step further with templates and features that allow for an agile progression process of the software. With those features, get started for free for beginner groups and accrue up to $19 per member per month (if billed annually) for groups.
ClickUp’s feature delivery is solid. It offers collaboration tools, such as real-time editing, mentions, calendar synchronization, role and permission creation, traditional and pre-built automation recipes, reporting dashboards, task tracking tools, such as checklists, timelines, Gantt charts, Kanban boards, and dependencies, and over 1,000 integrations. Use templates or traditional dashboards to let your team work on their own terms. It also provides complex task control, making it one of the task control software features on the market.
ClickUp’s Agile Scrum features put this task control software above and beyond. Scrum is popular among software developers, but it’s also used through sales and marketing groups. It allows groups to create products that consumers love by collecting and incorporating feedback from visitors after the iteration or sprint. Simplify this procedure with features like task progress boards, assignments, checklists, automation teams, and collaborative teams to collect feedback.
Learn more: our ClickUp review.
Who uses it:
With physically powerful features, ClickUp is ideal for any team that requires complex task control functions, but is most productive for corporations with Scrum Agile sales, marketing, or product development teams.
Regardless of the budget constraint, Monday. com offers everything for everyone. Even if you’re working in groups of two with no budget, monday. com can help you complete your task on time and with limited risk. If you’re a small team of two, you can enjoy monday. com for free. If you’re part of a development team, use complex task tracking features, automations, and integrations for as little as $8 to $16 per team member per month, if billed (minimum of 3 licenses consistent with the plan).
For small groups with low income, the free edition provides the ability to manage tasks with traditional forums for your team to work on their own terms. You can create traditional forums with over two hundred templates and an unlimited number of documents. Your team members can even paint in the pass through the iOS and Android apps of Monday. com. monday. com is one of the most productive free task tracking apps available. But, once you’re in a position to move on to more complex tasks involving a giant team, Monday . com plans evolve with your needs.
If you work with a mature or developing team, you can manage undisputed projects up to multiple complex projects. Advanced integrations and scheduling features allow you to finish your work with the team that helps your team communicate better, manage risks, plan, and stay. Within budget, allocate resources as needed and track your project’s progress, iterations, timeline, and completion.
For example, with automations, your team stays on track with little additional effort. With just a few clicks, you can set up a notification to alert you if a task goes over budget or if a team member is late. Plus, Gantt charts show you how your task is progressing and what you want to happen next. Zoom, Slack, synced calendars, Salesforce, Google Docs, and other integrations enable seamless, intuitive team collaboration across your organization.
To learn more: read our review of monday. com.
Who uses it:
Startups on a tight budget deserve monday. com. It offers free editing and trials so that users can consult more complex titles according to their company’s means.
One of the biggest advertising problems with opting for Asana over other task tracking software is its multitude of collaboration tools. Like most project management software, Asana will allow you to comment on responsibilities and tasks, but it also includes in-app chats for one-on-one conversations or even company chats. In addition to making communication less difficult for your team, Asana also gives you task views, adding Kanban-style boards, calendars, workload views, and more.
There’s a loose edition of Asana that can work well enough for up to 15 other people and you get a clever amount of features that let you manage projects, but you miss out on some key features. A paid plan unlocks task dependencies, a timeline, bureaucracy, and milestones view, a workflow builder, and unlimited dashboards. Premium is the cheapest plan that costs $10. 99 per user per month (billed annually). The Business plan costs $24. 99 per user per month (billed annually) and includes features like language verification, portfolio management, goals, and the ability to lock traditional fields.
While Asana includes the features you’d expect from the ultimate project management software, there are still plenty of integrations available that allow you to attach the software and knowledge you already use to Asana. Cross-team collaboration is built into Asana, so I don’t want to duplicate responsibilities on separate boards, for example. Asana is easy to use, but it may not be very intuitive to understand at first.
Learn more: Read our Asana review.
Who uses it:
Asana can work for businesses of all sizes, but it’s especially ideal for midsize businesses that want to collaborate with clients or across departments.
If you take into consideration the list of third-party app integrations allowed through Zoho Projects, it may seem short; however, if you load up Zoho’s entire software ecosystem, you’ll most likely find all the equipment you need. you may prefer to go with Zoho for all your programs to complement your tech stack for easy integration. Additionally, Zoho Projects (and its charging apps) are generally priced below the industry average, making them affordable for businesses of all sizes.
Zoho Projects provides a loose edition of its PM software, but it is limited. You can only create a maximum of two assignments and have only 3 users in the same account. There are many traditionalization options, and you only have access to fundamental reports. The premium plan costs $4 per user per month (billed annually) and allows you to create an unlimited number of tasks and includes up to 100GB of total storage. This is where you also get popular task control features such as Gantt charts and traditional views. and automated tasks. For $9 per user per month (billed annually), the Enterprise plan increases your storage by 20GB and gives you more lore, such as fields, roles, and profiles.
You can expect task control features such as task control, subtasks, task dependencies, and time tracking. Additionally, Zoho Projects includes built-in messaging for private or organizational chats. With the highest-paid plan, you can customize fields, set workflow rules, and get reports on resource usage for all assignments.
Who uses it:
Zoho Projects is a wonderful selection for small businesses that need to integrate with other Zoho apps. This is especially useful if you’re just starting out and need to stick with the Zoho ecosystem, as the integrations will be seamless.
Smartsheet is similar to Airtable in that it is primarily a spreadsheet-based assignment tracking tool, but it includes features. It’s a highly customizable app, so you can use pre-designed templates to create the type of task you need and then adjust the main points to best suit your needs. Workflow automation is available to all plan users and includes triggers, alerts, reminders, and assignments.
The biggest difference between free and paid plans is the limitations. The free plan only provides you with two sheets and lacks forms, template sets, API calls, document builder, and review. However, you get a hundred automations per month. The Pro plan costs $7 per user per month (billed annually) and gives you forms, viewing limits, increases the duration of storage and attachments, and allows you to set up missions per month for users. Plus, you get 250 automations per month.
For more complex features and fewer limitations, pay $25 per user per month (billed annually and with a minimum of 3 users). This is where you get verification, unlimited automations, bureaucracy with conditional logic, and an activity log. Enterprise is for larger enterprises that want an enhanced security point with single sign-on, unlimited attachment storage, and directory integration. You want to tap sales to get a quote for the Enterprise plan.
Learn more: Read our Smartsheet review.
Who uses it:
Project groups that prefer spreadsheets for data and task governance are more likely to adopt Smartsheet temporarily. Automated workflows, forms, and verification features make it much easier to get jobs done, temporarily and efficiently, whether you’re working with teammates, clients, or both. .
Notion offers a single interface to manage all your content creation projects from start to finish. Not only can you design your content from within the platform, but you can also create checklists, store your documents or valuable content, and consistently concentrate your content, all from a single platform. With a free private plan and paid small business plans that cost as little as $8 per month per user (when billed annually), even independent content creators can afford this luxury.
According to Notion, this software is a writing tool, albeit an elaborate one. Create content, design it, and publish it all from a single platform. Even upload content such as images, videos, and audio files to your creations. Freelancers who produce content for clients can invite visitors (clients) to view, comment, or edit pieces for free. Checklist, Kanban, gallery, and timeline perspectives allow you to manage the artistic process like a pro.
To put your facilities at the forefront, as a freelancer, you can even create a knowledge base about your facilities to share with potential clients. For example, you can create tiered pricing packages or pages, your resume, and a portfolio of shared logos. your online page for potential customers to review. You can also create an internal knowledge base with unlimited files so that you have samples for percentages at the customer’s request.
Read more: our Notion review.
Who uses it:
Notion would be the solution for content creators who are sole proprietors or have small teams.
Airtable is ideal for businesses that are used to managing Microsoft Excel or Google Sheets tasks but need more functionality. It is a powerful spreadsheet that enables the integration and control of traditional and rich knowledge points, such as photos, videos, and other files. It’s most productive known for its spreadsheet-like interface, it also allows for other task views, adding stacks of Kanban cards and gallery, grid, calendar, and Gantt/Timeline views.
Its integration features make this software ideal for any knowledge-based business. For example, you can import knowledge from Dropbox or Salesforce. You can also create a way to which you can send a shareable link to collect knowledge from task participants, target users, or task beneficiaries. Then use templates and drag-and-drop functions to analyze knowledge from other angles, track how knowledge is used, and forecast resource needs to complete the task.
Other plugins or out-of-the-box scripts allow you to visualize your task as you go for a more intuitive experience. Go to Airtable Marketplace to create a virtual whiteboard to brainstorm concepts or a reviewable three-dimensional style of your assignment. You can even use pivot tables, flowcharts, and other visual insights into tasks and reporting teams to show task progress and successes.
Who uses it:
Airtable is known for its ability for businesses to seamlessly import, track, and visualize knowledge (even rich knowledge). This makes Airtable ideal for companies whose projects focus on classic spreadsheet-compatible insights.
Teampaintings makes it easier to paint and manage relationships with visitors. Paid plans offer an unlimited number of employees. This means that freelancers, consultants, and service-oriented agencies can work directly with clients within the interface to create a product that uniquely meets visitors’ desires and expectations. While the plans are a little more expensive than competing plans, Teampaintings offers a 30-day free trial for all titles, so you’ll be sure of your selection before you commit.
The flexible teamwork plan is limited, and it’s more productive to update it to give the most productive visitor a consistent experience. Their top-tier paid Starter plan starts at $5. 99 per user per month (with a minimum of 3 users), while their Deliver plan starts at $9. 99 per user per month (with a minimum of 3 users). ) when billed annually. Their highest-paying plan is $19. 99 per user per month (with a minimum of five users and billed annually). Unlike competing plans, the unlimited contributors feature and 30-day free trial make those plans worth the price. And if your task requires more hands to satisfy your clients, you can rent freelancers from them without paying for extra seats.
In terms of visitor-oriented features, paid plans offer team chat tools, a collaborative document editor, intake forms, visitor access controls, as well as the ability to track time spent on paintings and factor invoices. Clients can comment directly on task deliverables, task lists, and milestones to ensure that their wishes are met in the task progression process. This means happier consumers who are more likely to become repeat consumers.
To learn more: read our review on teamwork.
Who uses it:
Professional service providers and customer support agencies will ensure that Teamwork uniquely meets your needs.
Wrike is a popular assignment control solution for businesses of all types and sizes, but it stands out for its commitment to automation with the help of synthetic intelligence (AI). There is a whole category of features committed to “smart” actions, including search, responses (via mobile), and text recognition. Almost all AI-assisted features are available in all plans (even the loose plan). Only AI-assisted task threat forecasting is limited to the highest-paid levels.
The flexible plan does not restrict the number of users you can upload to your account, however, there are other restrictions that can make it viable only for a flexible professional. There are no calendars, dashboards, traditional fields, or complex reports or views. Upgrade to a paid plan, unlock those features and workflow automations. The Budget Team plan costs $9. 80 per user per month (billed annually), but requires at least two users and no more than 25 users.
To access the most useful features, such as traditional templates, task approval, and resource control tools, you need at least the Business plan, which costs $24. 80 per user per month with a minimum of five users (billed and capped at 200). users). . For maximum productive security and complex scheduling and reporting features, you want to request a quote for the Enterprise or Pinnacle plan.
Keep in mind that prices go up if you want quick integrations, marketing tools, or two-way sync for Jira or GitHub — Wrike’s fees for those plugins.
Learn more: our Wrike review.
Who uses it:
Wrike offers great value to users of its free and cheap plans through its AI-assisted team for mobile and desktop apps. However, more comprehensive feature sets are limited by higher prices, minimal users, and additional costs, meaning Wrike is the more productive option for larger corporations with larger budgets.
Given Jira’s history as a bug tracking tool, it makes sense that it’s more productive if it’s used across product groups and developers. However, it’s flexible enough to work with any type of task manager who wants to plan, assign, track, and manage responsibilities. and assignments. Features like roadmaps and dependencies make it clear that Jira is more productive and suitable for product developers.
One of the most productive things about Jira is that it offers a feature-rich free plan for up to 10 users. You can create as many task forums as you need, as well as automations, traditional workflows, and backlog management. Their automations are limited to one hundred per month and a single assignment. A standard plan billed for monthly calls for at least 10 users and starts at $77. 50 per month, or about $7. 75 per user. This plan offers the same features as the free plan, but offers more security and management features, such as complex, mission-consistent features, audit logs, and help business hours.
The most useful features come with the Premium and Enterprise plans. Premium consistent with monthly billing also requires you to pay for at least 10 seats and starts at $152. 50 per month (about $15. 25 per user) and unlocks complex roadmaps, sandboxing, and assignments. archiving, capacity planning, and 24/7 support. Jira is the most intuitive assignment control app, unless your team is familiar with agile assignment control tools; however, there are pre-designed templates that will make it easy for you to adapt to Jira’s style.
Annual subscriptions are also available at lower rates over time. The popular plan starts at $790 per year for 1 to 10 users, or about $66 per month.
Learn more: Read our Jira review.
Who uses it:
While Jira offers a flexible and affordable basic plan, it’s most useful in the Premium tier and is aimed at progression groups that want task dependencies, high-level assignment plans and resource features, and roadmap features.
This list is the result of a careful evaluation of 16 popular allocation control software platforms used in small businesses. We select each of the candidates from our rubric that takes into account seven categories of 31 assignment checkpoints that are vital for small businesses. It gave each criterion a weighted score and added all the scores together to get a maximum star rating.
Some points we consider when opting for inclusions on this “best of” list include:
Small businesses deserve to be conscious of their budget. For this reason, we look for task tracking software with features for less than $8 per month depending on the user. Companies that offered loose versions earned bonus points. The value represents 11% of the overall score.
We look at the software’s ability to offer basic task tracking tools (such as Kanban and Gantt charts) and customize the task tracking experience to fit your business needs, adding it through integrations or automation tools. General features represent 26% of a product’s features. General rating.
To further develop scoring, we looked for features beyond generic allocation control software. Tools that offer visitor access, invoicing features, and budget tracking earned extra points. This segment accounts for 20% of the final ranking.
Each task tracking tool comes with a mobile app for those who want to work on the go. We review app reviews to make sure they aren’t too buggy to be useful and whether companies offer support for iOS and Android devices. 6% of this knowledge to scores.
We take a look at the type of task control software provided through each. We give more credit to those who offer live chat, especially if it’s a human representative rather than just a chatbot. We also check that there is a knowledge base or Help Center to find answers to your questions on your own. This segment accounts for 8% of the overall ranking.
Good assignment control software is software that any member of your team can use with minimal technical training. The software features on this list offer equipment to manage the information curve, such as pre-built templates.
When you implement new software into your business processes, you are bound to face questions. We have prioritized the software answers offered to the mandatory visitor to help you overcome those obstacles temporarily and easily. In total, our expert research accounts for another 20% of our score.
Finally, there’s nothing more revealing to compare a selection to than what the consumers who have used it think of it. We chose assignment control software features with at least 3. 5 stars among their visitor bases. These ratings are around the final 9% of a company’s rating.
An assignment tracking software is a virtual platform/tool that companies or Americans use to plan assignments, allocate and track assignment resources, plan assignment schedules and tasks, assign tasks, track progress, capture and implement knowledge and ideas, and collaborate with the team. members for task completion. In addition, it helps businesses stay organized with document storage, search, and organization features.
To decide on assignment control software, consider each vendor’s additional charges and fees, general features and feature offerings, reporting, integration capabilities, features needed instead of feature overhead, visitor reviews, and visitor assistance. In this section, we explain how to technically evaluate this assessment.
Project control software has fundamental features that most tasks need to be a success. However, there are additional or exclusive features that certain features of the software are for certain groups or companies. It is vital that you do your research to perceive what unique features can make your task easier. a success based on your team’s focus, type of business, or type of task. Some widely used task control equipment and features include:
Look for equipment and designs that can help your organization use the software more easily, despite obstacles such as a lack of knowledge of the most productive practices or a tedious number of responsibilities to complete on a daily basis. Choosing the right and easy-to-use software features for your organization depends on many factors, including generating competence and the duration of your business. However, some easy-to-use features that are commonly used in small and medium-sized businesses are:
Reports in task control software provide key insights in a meaningful way so that you can perceive good luck or mandatory innovations of your tasks. The most productive task tracking software offers dashboards that break down knowledge into graphs, charts, and more, to enable instant and intuitive access. ideas from knowledge.
Determine the types of key functionality signs (KPIs) you may want to track and the types of reports you need to help you track them. Then, when you compare the software you’re considering, explore its features and reporting and analytics dashboards to see if it meets your desires.
Common reports that can be useful in task control software include reports on task status, physical status, equipment availability, risks, variances, and schedule. Common KPIs include percentage of responsibilities completed, return on investment (ROI), schedule variances, planned hours vs. actual hours, and planned assignment value.
Then, assess whether the software will continue to meet your desires by exploring whether you can customize reports or dashboards to meet desires as they arise. Customization features can come with the ability to upload or delete columns or create new report views.
Customer reviews will offer actionable data on what it means to use the software you’re considering and do business with your vendor. Research the software you’re considering on technical review sites like Capterra and TrustRadius. Read reviews from existing and external users. By doing so, you’ll most likely find out what features the software has, hidden prices that aren’t highlighted on the vendor’s website, and how the software compares to competing solutions.
Access to quality visitor support ensures that if something goes wrong with the software, your entire task may not be derailed. To learn more about your selected vendor’s visitor support, read it on review sites like TrustRadius and review the company’s recommendations. Plan to perceive what will be offered to you and when. At the very least, check to make sure the help is responsive to your general business hours and through the means your team is used to using.
When looking for the feature set, keep in mind that startups have other desires in terms of task control software than larger corporations. For example, corporations may want to manage tasks with execution stages that span a global scale, while startups are more likely to span tasks that span one or two locations. Demos can help you determine which teams are useful for the duration of your organization and which will unnecessarily create a steeper learning curve.
While one software plan or tool will likely be more productive for your organization given its current size, those desires will most likely be replaced as you grow. For example, as you grow, you may need software or a plan with greater automation features to scale operations or greater disk store capacity. So while it’s vital for software without unnecessary features, it’s also vital for one that continues to satisfy your feature desires as they grow.
The value of task control software for small and medium-sized businesses (SMBs) ranges from $20 per user per month, depending on the desired features. Most also offer a discount of between 15% and 50% for the year your bill is paid. In addition, many corporations can use this software for startups, nonprofits, and educational institutions. Free trial support users compare whether they need to upgrade from a single plan to a paid plan.
Specifically, most providers will offer a flexible plan with a restriction on the number of users allowed. For example, monday. com allows two users on each flexible account. As plans evolve, more users are allowed. In addition, the higher (and therefore more expensive) tiers plans will offer more physically powerful features, such as more storage, viewers, visitor support, security, collaboration tools, automations, traditionalizations, and graphics. Companies want to request a traditional quote.
Significant adjustments are occurring in almost every industry as the generation advances and attitudes about painting and leadership evolve. Project control is no exception, and the styles and methods for managing the technical and human facets of team projects adapt to the new colors. emerging panorama after the COVID-19 pandemic.
These are the allocation control trends for 2023 that we plan to expand next year.
In our post-pandemic world, fully remote and hybrid work functions are here to stay. Gallup reports that about 56% of full-time painters are able to meet the needs of their work completely from home. The transition to fully remote painting during the pandemic further proved that productivity and power in the office can be maintained, even as most painters run away from home.
From a task control perspective, this transition has its pros and cons. Working in the same physical location as other team members encourages team building and spontaneous collaboration that might otherwise be limited in a virtual workspace. Despite the benefits of face-to-face work collaboration, remote workers appreciate the flexible nature of running from home and report greater satisfaction with their work. When given the choice, many remote workers would prefer to remain remote, or partially, rather than return to the workplace full-time.
As 2023 approaches, assignment managers face the challenge of managing team dynamics and productivity in a virtual environment.
In recent years, corporations have introduced an increasing number of replacement tasks within organizations and their component structures. Project managers should be informed how to integrate the needs of those replacement tasks into task control methods and plans. It’s creating a flexible method to integrate replacement. Assignments with express steps and protocols that your team can follow. These skills will continue to be applicable for years to come as businesses grow and adjust to ever-changing office standards.
Historically, strategies for allocation success have been based on adherence to a single allocation control methodology. Recently, an increasing number of corporations have merged various allocation control approaches in an effort to create flexibility and create a taste tailored to individual allocation desires. Hybrid approaches also work well when it comes to incorporating expectations of new replacement assignments presented by business leaders.
Project managers are asked to expand the scope and scale of methods in workplace development. Rather than simply focusing on individual tasks in isolation, task managers are tasked with learning how individual tasks relate to each other and how they work in combination to move the business forward. Objectives. This kind of understanding can encourage strategic use of an assignment manager’s skills and help them consistently make decisions that largely align with the company’s vision.
Artificial intelligence, automation, device learning, and knowledge gathering and research are temporarily becoming must-haves in task control strategies. According to PwC, 77% of high-performing tasks use task tracking software to streamline their work and achieve their goals. Objectives.
AI can compare effects and provide insights into functionality strengths and weaknesses, provide organized insights to make vital consultant decisions, expect results, estimate timelines, analyze risks, and optimize resource allocation. Project control teams and software can also automate tedious administrative responsibilities performed through the assignment manager, leaving the assignment manager free to focus their time and power on more critical or nuanced responsibilities.
Project managers who take the time to analyze how their organization’s AI and automation processes can complement their role will be well-prepared to take advantage of this resource.
Project control is in the business because it helps you effectively complete your projects and achieve your goals and those of your clients.
Coordinating a multifaceted task for which many other people must deliverables, keep everyone organized, and make sure the end results meet expectations—all under the pressure of a deadline—is a challenge for even the most experienced task manager. These demanding situations are more achievable with maximum productive allocation control practices.
Companies decide which is the most productive task control software based on their desires and budget. However, monday. com is a very popular task tracking software among small businesses due to its extensive features, pricing, and loose edition available.
Individual task control software is set up through a single user with a single view, such as a spreadsheet view. Collaborative task control software provides a source of information, but also tools that allow users to work on their terms and within their individual roles. such as real-time editing and task assignment capabilities. Finally, the built-in task control software allows for the control and tracking of tasks.
Project control software helps you plan, organize, budget, and track the progress of a business project. It also unites a team around non-unusual goals so that everyone can work towards the good luck of the project. In dispersed teams, developing businesses, or across multiple departments, this can be tricky to achieve without software that other people can sign up and access from their own devices, anywhere, anytime they work.
To have the greatest chance of success, the task requires the homeowner to feel guilty about their finishing touch and their success. Project managers exist to meet this need, keep a team focused on the task, and make sure the task meets the wishes of all stakeholders. This designation can simply be a subset of everyday jobs or a formal task title.
A wide diversity of industries requires the skills of a talented assignment manager. You can be an assignment manager in construction, publishing, finance, professional services, utilities, and many other industries. Even if the end result of the assignments turns out very different. In all of those industries, the steps and skills required for a diversification team commonly translate to the business world.